This email serves as a formal offer of employment for a contract position within your organization. It is crucial to communicate the offer promptly after the candidate’s interview process to facilitate their decision-making regarding the role.
Template Email
Email subject line: Exciting Opportunity: Contract Position Offer at [Company Name]
Dear [Candidate First Name],
We appreciate your interest in the [Role] position with [Company Name]. After careful consideration and your interview with [Manager’s Name] on [Date of Interview], we are thrilled to extend to you an offer of employment.
We would like to offer you the role of [Position Name] with a starting salary of [Salary]. This position will be based [in our office/at your home office]. Assuming your notice period of [2 weeks/1 month], we would anticipate your start date to be [Date].
Below are the key details of your offer, and your employment contract is attached for your review:
- Salary: [Salary]
- Signing Bonus: [If applicable, specify amount]
- Benefits: [List benefits such as medical insurance, pension, etc.]
- Work Location: [Specify location]
- Working Hours: [Detail expected hours, e.g., 9 AM – 5 PM]
- Additional Requirements: [Background checks, etc.]
We hope you find this offer appealing. Please let us know your decision by [Insert Date]. Should you have any questions or require further clarification, feel free to reach out to me via email or phone.
Looking forward to your positive response!
Warm regards,
[Your Name]
[Your Job Title]
[Company Name]
Why does it matter?
Communicating a job offer promptly is essential for maintaining a positive candidate experience. This email not only informs the candidate of their selection but also outlines the terms of employment, allowing them to make an informed decision. A clear offer can enhance engagement and reduce the likelihood of misunderstandings later in the hiring process.
When to send?
This email should be sent as soon as you receive approval from the hiring manager regarding the remuneration package and after the candidate has successfully completed the interview process. Timeliness in this communication can significantly influence the candidate’s perception of your organization.
What to include?
- Title of the position
- Starting salary
- Details of benefits offered
- Proposed start date
- Employment contract attachment
- Any additional requirements (e.g., background checks)
- Work location
- Sign-on bonus details, if applicable
- Working hours
Best Practices
- Use a friendly yet professional tone to make the candidate feel valued.
- Be clear and concise to avoid any confusion regarding the terms of their employment.
- Attach the employment contract for the candidate’s review to ensure transparency.
- Provide a clear deadline for the candidate’s response to keep the hiring process on track.
Common Mistakes to Avoid
- Failing to include crucial details that might lead to misunderstandings later.
- Using overly technical jargon that could confuse the candidate.
- Neglecting to proofread for spelling or grammatical errors, which can reflect poorly on your organization.
- Not specifying a clear deadline for acceptance, leaving the candidate uncertain about the time frame.
